How Organised Are You?
|Do you have more than five items needing attention on your desk?|
|Do you make decisions for people who work for you?|
|Does your work get interrupted by other people (other than customers)?|
|Do you “grasshopper” around the urgent tasks, moving to another before completing the first?|
|Do you put off doing jobs you don’t like doing?|
|Do you leave things right up to the last minute or deadline?|
|Do you delegate bits of jobs rather than the whole job or project?|
|Do you forget to let other people know when you have delegated jobs?|
|Do you ever find that work has been duplicated, with two people thinking they were responsible for it?|
|Do you ever find that work has to be done again because people didn’t understand what you wanted?|
|Have you ever wished there were more hours in the day?|
|Do you often find yourself searching for misplaced items; ie reports, files, dockets, phone numbers, pens, keys?|
|Do you incessantly mull things over in your mind before acting or putting anything down on paper?|
0 Yes’: You don’t need training; you should be sharing your experience with us.
1-7 Yes’: You sound pretty organised. So what would you like to improve on?
6-13 Yes’: You sound desperate for help. Commit to managing yourself better, now.
The ideal division of your (and your staff’s) time
• Determine optimum periods for vacations, long weekends, days off etc.
• Determine optimum periods for training, business trips, visits etc.
• Determine optimum periods for work, project development etc.
• Determine the number of days rest
• Calculate the number of working days for important jobs
• Determine the days for meetings, important appointments, seminars etc. When everything should be ‘under control’.
• Determine the days off
• Calculate the total number of working hours.
• Determine which working days will be important for business.
• Establish the number of working hours
• Calculate the hours spent travelling / commuting
• Determine the number of hours with your family
• Determine the number of hours for yourself
• Determine the work sequence:
- What will you do in your prime time when you are most the physically and mentally alert and therefore the most productive? It should be top priority work.
- When will you schedule the routine tasks that don’t need much thought.
- Schedule time for planning and thinking.
- Don’t forget about lunch breaks and scheduling a different kind of task in order to revitalise yourself i.e. Training, merchandising, start a new promotion.